National & International Conference Management

"And can I take this opportunity to say what a fantastically professional job you did in organising the conference. The staff at eventsmart were incredibly helpful, the proceedings ran really smoothly and the food was superb (always an important factor). I know my colleagues raved about what a great conference it was. So thank you."
(Paula McDonald, Queensland, AIRAANZ ‘11)


With over 19 years experience in running successful conferences & events, EventSmart has been managing conferences around NZ since 1996.  We also have a flawless reputation and can manage your conference from start to finish. We prize ourselves on excellent Customer Services skills, combined with unmatchable logistical and organisational skills. Your Conference, from Concept planning and implementation through to delivery and post-event analysis, will be organised perfectly to reflect your budget and scope.

We can assist with:

  • Registration management with a dedicated conference registration website
  • Online registration payment (via payment secured gateways)
  • Social function management and co-ordination
  • Audio Visual Management
  • Project planning/management
  • Flight/ground transport arrangements & bookings
  • Logistical management to include printing requirements, audio-visual, entertainers and speakers
  • Venue management & liaison and contract negotiation
  • Budget management
  • Preparation of delegate packs & promotional material
  • Exhibition management & liaison
  • Destination management
  • Unique & memorable Conference dinners
  • In-house event styling
  • Delegate and speaker management
  • Feasibility studies
  • Incentive programme management

We will work with you to create the Conference that will fit in with your budget and time lines. Every time and on time. 


"Event Manager of the Year 2009 - Empire Who's Who"

"Conference Organiser Extraordinare - Mondo Travel"

Accredited PCO with the PCO Association

Member of the PCO Association for the last 8 years

Why Choose Us?

We have combined over 50 years experience managing a range of events and conferences for a wide range of clients.

Your event will be organised by the owner or senior event manager only, no junior staff.

We remain behind the scenes to support you and your company/brand.



  • Efficiently handle events for any type or size of client

  • Manage multiple events simultaneously

  • Organize agendas, venues, travel, catering, speakers, audio-visual requirements, entertainment, schedules, event personnel and more

  • Create a custom event website for each event

  • Establish, oversee and track budgets with ease

  • Customize reports, communications and surveys

  • Monitor run sheets in real time

  • Communicate with event staff and attendees

  • Provide exceptional features for clients, such as a Mobile App for attendees

  • Capture and store valuable data through a variety of means, including surveys